So, you’ve decided to move on. You’ve signed on the dotted line at your new gig, and now all that’s standing in between you and your fab new job is submitting your resignation letter to your current one. In this article, we will be talking about Writing A Resignation Letter.
While this isn’t the first step of quitting your job (that would be sitting down with your boss to give two weeks’ notice—read more on having that “I quit” conversation), it’s an important one. The official document you submit to your higher-ups and HR will set the tone for the rest of your time at this job—as well as your relationship moving forward. So it’s worth spending a little time making this two weeks’ notice letter solid and polished.
To help you out, here’s a step-by-step resignation letter template to use.
The Basics of a Resignation Letter
There’s no need to sugarcoat or get creative in the beginning; just state the position you’re resigning from and the effective date. While you probably shared with your boss your reasons for leaving, you don’t need to describe them here—keeping it simple is perfectly fine. (No need to, um, create an “I quit” video.)
Dear [Your Boss’ Name],
Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].
The Thank You Writing A Resignation Letter
Next, it’s always a good idea to thank your employer for the opportunity, describing some of the key things you’ve enjoyed and learned on the job. And yes, this is true even if you’re thrilled to be leaving. Remember—you may need these people for a reference down the line, and leaving things on a good note will leave a lasting (positive) impression.
Thank you so much for the opportunity to work in this position for the past [amount of time you’ve been in the role]. I’ve greatly enjoyed and appreciated the opportunities I’ve had to [a few of your favorite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.
Finally, state your willingness to help out with the transition. You don’t need to go into great detail (and definitely don’t promise anything you can’t deliver), but a couple of lines stating that you’ll ensure a smooth wrap-up of your duties will show that you’re in the game until the very end.
During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.
I wish the company continued success, and I hope to stay in touch in the future.
Example Resignation Letters Writing A Resignation Letter
Want to put this all together and see what it looks like in practice? We’ve written a couple letter of resignation samples for you to work off of. Writing A Resignation Letter.
Dear Mr. Don Cohen,
Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, March 2.
Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.
I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.
I wish the company continued success, and I hope to stay in touch in the future.
Dear Ms. Fran Braden,
I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.
I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration I’m excited to explore this new path in my career journey.
I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.
Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.
Writing A Resignation Letter, What is a resignation?
A resignation is the act of leaving your job. A resignation letter expresses your intention to leave the company you currently work for.
Should you write a resignation letter?
You should write a resignation letter because it’s the professional thing to do, whether you work at a hospital or a coffee shop. A resignation letter officially gives notice to your boss that you’re leaving the job and someone else will need to be hired to replace you and take on your responsibilities.
What is a two weeks’ notice letter?
A two weeks’ notice letter is essentially the same thing as a resignation letter. (It’s more professional-sounding than “quit letter” and “job leaving letter,” don’t you think?) This letter announces your intent to resign from the company and says you will remain in your position for another two weeks before leaving. Two weeks is the standard amount of time from when you announce you’re leaving to your last day at your job.
What to write in a resignation letter?
A resignation letter should include the following:
- a statement of intent that you will be leaving your job
- the name of your official staff position
- the date of your last day on the job
- gratitude to your employer for hiring you
- a highlight of your time there (optional)
- an offer to train your replacement
- well wishes for the future of the company
- your contact info
Ms. Joyce Michaels
15 Main St.
Sometown, MA 55555
Please accept this letter as notice of my resignation from my position as staff accountant. My last day of employment will be [date].
I received an offer to serve as senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.
It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.
I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.
Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at [email protected] or call me at 555-555-5555.
Get ready to resign
It’s highly likely the time will come in your career when you decide to leave a job. Hopefully it’ll be because you got offered a great new position somewhere else. Do you have your fingers crossed that that opportunity comes sooner rather than later? Join Monster for free today. As a member, you can upload up to five versions of your resume and cover letter. Recruiters search Monster every day looking to fill top jobs with highly talented candidates—just like you. Additionally, you can get job alerts sent directly to your inbox so you can spend less time combing through ads and more time emailing your resume to hiring managers. Before you know it, you’ll be drafting a resignation letter of your own.
What Not to Include in Your Letter
Resignation letters are not an appropriate place for complaints or critiques of the employer or odd co-workers. Keep it simple, stick to the facts, and don’t complain.
Resignation Letter Examples With a Reason
Review resignation letters that provide a specific reason for leaving, and letters and email messages for special circumstances, including no notice and short notice.
Short Notice Letters: Although most employers expect their personnel to provide two weeks’ notice before leaving their jobs, sometimes this simply isn’t feasible. Here’s how to resign with little or no notice.
Hopefully, this article has helped you write the resignation letter. Congratulation on your new journey!